Administrative Staff, CVA

Job Purpose

The Administrative Staff role is responsible for supervising General Services tasks and overseeing the Company Vehicle Service program. *This is a short-term Contingent position with our company*

Key Accountabilities

1. Company Vehicle Service request processing – communication of services for vehicles, invoicing processing etc.
2. Track/maintain CVA ordering and delivery of manager vehicles
3. Inspect vehicles and process registrations
4. Support AHM Lotteries processing – entry of HACI Vehicles into AHM lottery process
5. Invoice processing for travel tolls
6. CVA vehicle service records keeping
7. Pool vehicles; request/approvals
8. Pool vehicles; rotation with manager vehicle exchange
9. Pool vehicles; maintenance arrangement and cost tracking
10. Pool vehicles; inspections and registrations
11. Maintaining of pool logs, service and recalls
12. Prep CVA vehicles for VIP tours
13. Off-site travel – review of request and provide recommendations and/or pool car

Qualifications, Experience, and Skills

1. Associates Degree from an accredited Community College or graduate of a certified technical school
2. Intermediate computer proficiency (Microsoft Office Programs)
3. Experience with SAP or SharePoint is preferred
4. Previous experience working with 3rd Party Suppliers and vendors in a corporate environment.
5. Four plus years in recording keeping and data entry.
6. Valid driver’s license.

Key Performance Indicators

- Active Listening

- Effective communicator (oral and written) with employees, contractors and vendors.

- Service oriented

- Critical thinker

- Self-motivated

- Social perceptiveness

- Active learning

- Deductive reasoning

- Public Speaking

- Selective attention

- Enthusiastic attitude

- Polished and professional demeanor

- Knowledge of administrative and clerical procedures and systems

- Knowledge of principles and processes for providing company services

- Ability to multitask in fast-paced environment

- Ability to write reports.

- Ability to effectively present information verbally and respond to questions from team members, managers, customers, and co-workers.

- Ability to define problems collect data, establish facts, and draw valid conclusions.

- Ability to work overtime and holiday as needed. 

Working Conditions

1. Incumbents may routinely be exposed to equipment operational noise heat-cold-dust, and/or aircraft equipment, parts, or fuel odors.
2. Incumbents may be required to stand, sit, squat, walk, bend, climb ladders, move, reach, or stretch for prolonged time periods with no restrictions, as required by job duties.
3. Work in a safe and professional manner while adhering to all regulatory requirements (FAA, OSHA, DOT, EPA, State, and Federal regulations, etc.).
4. Read, hear, speak, and see with no restrictions, as required by job duties.
5. Comprehend and adhere to management directions and/or safety instructions with no restrictions.
6. Effectively communicate in Business English language.
7. Pull, push, carry, lift, or move items up to 10 lbs. throughout the work shift without assistance, as required by job duties.
8. Pull, push, carry, lift or move materials/people/items/equipment weighing up to 50lbs or more during the work shift, with the use of Company provided “reach assistance technology” or “movement assist technology” (fork-lifts, pallet jacks, pulleys, dolly’s, robotics reach equipment, people movers etc.), as required by job duties.  

The above statements are intended to describe the general nature and scope of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, skills, and responsibilities required of personnel so classified. Duties, responsibilities, and activities may change at any time with or without notice. This document does not constitute a contract between the incumbent and Honda Aircraft Company. (FLSA:  ) 01/07/13